First, a disclaimer. I use a $20 Samsung as my day-to-day phone. It does text messaging. It has a lame WAP web browser. It makes phone calls. It has a few games. That’s about it. I’m a bit of a Luddite around smart phones, for a variety of reasons.

Once upon a time, for a period of about 8 years, picking a document format was safe and easy: save it as a Word document, a .doc file. The vast majority of businesses could open, edit, and print it with no difficulty whatsoever.

This mythical golden age of Word arose after Microsoft conquered the world of Word Perfect and Lotus 123 by bundling a “good-enough” version of each into a single package, Microsoft Office. After a few generations of painful Office upgrades where every new version had a slightly different file format, Microsoft finally matured into a format that it kept stable for three versions in a row—Office 97, Office 2000, and Office XP. And the overall interface has stayed stable much longer than that—there weren't any dramatic changes to the way you use Word between version 3 (when I started using it, back somewhere around 1987 on a Mac) and Office XP, in 2003.

With Office 2007, Microsoft completely changed the interface to its new “Ribbon” style. It also introduced a whole new file format. And now, only a year later, the new format is obsolete. Yet businesses are unknowingly starting to use this new docx format, not understanding that there are only a couple of minor advantages it has, while having several enormous drawbacks.

Patrick asks,

Why not OpenSuSE, instead of Ubuntu?

At Freelock, we provide a maintenance service contract to manage Linux servers. For a fixed monthly fee, we provide monitoring, system updates, application updates, and our help recovering anything that goes wrong with an upgrade. We’re looking at adding disaster recovery to the mix, raising the price to cover the cost of backing up all of the data and providing varying service level agreements on how soon we will recover your machine from a total loss. But for our base price, we only support Ubuntu and CentOS, with a preference for Ubuntu. So Patrick asks, why not OpenSuSE? Read my reply after the jump.

Computers and information systems are essential parts of every business today. Like accounting and legal, every business needs to invest in technology to compete. Technology is both a cost of doing business, and an opportunity to do more business. Most people I talk with recognize the necessity of having a computer, an email address, and a web site, but still look at the upfront cost more than other issues.

After spending some time working with dozens of businesses, I think it's time to take a step back and look at the big picture of technology in business. Let's take a reporter's view of the topic, and ask the basic questions: who, what, where, why, when, and how much?

It's been far too long since our last newsletter. There's a lot more stories to tell, but today I'm going to talk about some of the reasons I haven't written in so long: our customers.

Open Source Consulting: Helping people get the most out of Free Software

Web sites are the most visible thing we do, so I'd like to highlight a few of the ones our customers have launched in the past few months. Our newest core offering is an e-commerce system called ZenCart, and we've had two of them launch in the last month.

The first thing to ask is, why? Web sites have lots of reasons for existence, but for business purposes, we tend to see some combination of four motivations:

• To act as an online brochure

• To attract new customers from search engines

• To sell things online

• To build a community of people who might someday buy something from you

A web site can do any or all of these, but generally the further down this list you get, the more the site is going to cost in terms of development cost and your time. 

Quick quiz:

1. Your computer has been infected with a virus, and it deleted everything on the server. What would you do?

   1. Send the server hard drive to a data forensic/analysis firm to see if they can recover your project data.

   2. Recreate all your marketing material from scratch, scanning your logo and everything else.

   3. File a law suit against Microsoft, Symantec, and Dell for letting this happen.

   4. Call your friendly computer technician who disinfects your computers and then restores your previously backed up data from the Internet.