If you haven't paid attention, the World Wide Web has been changing dramatically over the past few years. It used to be that if you wanted to create a web site, you either had to learn the basics of HTML, or spend a few hundred dollars on a web development tool. Or hire a designer to put one together for you.

Every time you want to add new content to your web site, you'd have to go back to your tools, add a new page, update all of the site navigation, or pay another fee to your web designer.

Those days are history. Thanks to a variety of different content management systems, you can easily add new content to your web site with no technical knowledge whatsoever.

Dynamic Web Sites

Google likes change. The Google search engine works like a popularity contest--the more people link to your site, the higher your site will appear in the Google rankings. How do you get people to link to your site? Two choices: create good content, or cheat. Many people try to take shortcuts, participate in link exchanges, hide links on a bunch of different pages, and try all sorts of things to make their web sites rank higher on Google.

But cheating doesn't necessarily result in satisfied visitors, and chances are, you want to keep people coming back to your web site, stay aware of your company or hobby or insights or whatever the purpose of your web site is. You don't get this by cheating--you just piss people off.

The key to getting repeat visitors, inbound links, and high Google rankings, is to continually post new content. The more interesting your content, the more visitors you'll attract--once you've been found in the first place.

Dynamic web sites automate the process of posting new content. Instead of a bunch of static, unchanging files, dynamic web sites are programs that store content in ways that make it reusable on a bunch of different pages. You can write content on one web page, and have it automatically appear on another.

What's a Content Management System?

A content management system is an automated way of managing content, whether that content is a sentence or a full document, an image, a video, or a sound clip. We're going to talk about a few different types of content management systems that are dynamic web applications for managing text.

But even this description is very broad. Different people think of different things when they hear the term Content Management System. Here are three primary goals for different types of content management systems:

  • Enforce a publication process, defining a workflow of roles and approvals. Traditional news media, and companies with a large marketing department look for systems that separate the roles of writer, developmental editor, copy editor, and proofreader, requiring sign-offs before publication.
  • Manage a collection of knowledge. Teams that work together on a project or in a company often need to capture and share information with each other. A content management system can provide a framework for capturing that information and make it easier to learn what you need to know to get your job done. This is often called a knowledge base.
  • Simplify getting content online. The most basic content management systems make it easy to post new content quickly, making it more likely that you'll do it, and saving the expense of hiring web developers.

There are many other motivations behind content management systems, but these seem to be the most common. Now let's take a look at a few specific systems, and why you might choose them. All of the programs in this article are free, open source software applications that run on a web server.

Fast and Easy Web Site Management with Mambo

Need a simple way to manage your public web site? Looking for a system that can start out simple but give you plenty of room to grow and add features later? Look no further than Mambo, a basic but powerful content management system.

Mambo best fits businesses looking for a simple way to get content online. With minimal training, you can easily add pages, manage navigation, create content and sort it in two dimensions, and apply formatting without knowing any HTML or buying any web editors.

Mambo earned the "Best Open Source Solution" award at LinuxWorld in Boston earlier this year. It is polished, great for non-technical users, and provides a framework to have custom modules installed that add all sorts of features such as event calendars, directories, photo galleries, or whatever you can think of.

Information At A Glance with a PostNuke Portal

Slightly more rough around the edges, slightly less stable, but even more powerful than Mambo, PostNuke is a full portal system with a more flexible security model.

PostNuke allows you to create several different groups of users, and grant or restrict access to various parts of the web site to any particular group using a set of Access Control Lists (ACLs). This makes PostNuke a great system for managing a customer extranet, where you want to be able to provide unique content to particular customers. It also works well for a community-based web site, where you want to allow untrusted users to be able to post stories or other content.

PostNuke is designed as a Web Portal, a site that puts a lot of different information in a single place. Headlines, weather forecast, stock tickers, trouble-tickets, current status, all sorts of things can be organized to display in a particular position on the main page.

If you have slightly more security needs, and don't mind working around its quirks, PostNuke is a great way to go. PostNuke is a spinoff of another popular portal system called PHPNuke, with more of a focus on security and a standard programming interface.

Knowledge Base for the World: MediaWiki

What's a wiki? From the Hawaiian wiki wiki, which means "quick," a wiki is a web site that is very fast and easy to update. The distinguishing characteristic of a wiki is that you can create links to pages that don't exist, and then just follow the link to create the new page.

The largest and most famous wiki is the Wikipedia project, an open source encyclopedia. Wikipedia currently has over half a million individual articles, more than the Encyclopedia Brittanica. Anyone can write or edit a Wikipedia entry, and anyone else can edit, change, or revert the article to a previous version. While this may sound chaotic, the whole system works surprisingly well. Wikipedia provides a quintessential example of a wiki, but there are thousands of other wikis in use all around the web, inside and outside organizations.

You might find a wiki useful for collecting information about a project, documenting any issues that arise. Programmers working on a large project often use wikis to explain why they chose a particular design, or what you have to do to work around a technology limitation. You might choose to use a wiki to collect information about a product you manufacture, and invite your customers to find help and offer support to each other through the use of your wiki.

MediaWiki is the name of the software that runs Wikipedia. There are dozens of other wiki programs out there, but MediaWiki is fast becoming dominant because of its support for images and video, discussion features, and full version history of each article.

You do have to learn a simple set of codes to get your articles to format correctly in MediaWiki. For example, to create a link to another page, you surround the title with two square brackets, like this: [[Another Page]]. But once you learn the markup, it becomes a great free-form place for collecting information.

Basic Blogging for Business and Play with Word Press and Serendipity

By far the most popular systems for creating new content on the web are blogs. There are now over 10 million blogs on the Internet. The word blog is a shortened form of the phrase "web log." A blog is basically an online journal, a series of content entries ordered by date and time.

Blogs are basic content management systems, and provide a simple way for you to add new content to your web site on a regular basis. And blogs introduced a brand new way of distributing that content: Really Simple Syndication (RSS).

Word Press is a popular blogging system. It can manage pages and navigation almost as well as Mambo and many other more traditional content management systems, but its main purpose is as a blog. Word Press comes with a couple bookmarklets, chunks of code you can use as a bookmark in your browser to quickly post new content. One of them automatically creates a link to whatever page you're viewing, and copies the page title to the entry, providing an easy way to create references to other stories and blog entries around the web.

A less popular but more polished option is Serendipity. Serendipity has an even easier interface for posting stories, and a built-in media manager that resizes photos you upload automatically, and lets you easily browse them and insert them into your stories. You can also embed Serendipity into a page in your existing static web site, adding a dynamic news page to an otherwise static site.

Content Management System Summary

These are but a few of the hundreds of different content management systems available. Many larger companies sell proprietary systems, but with the wide selection of open source versions, you can easily find a free system to meet your needs, no matter how simple or complex.

Table 1 summarizes the applications discussed in this article, each column on a scale of 1 to 5:

ApplicationVitalityStabilityUsabilityFeaturesFinal Mark
Mambo 5 4 4 4 4
PostNuke 3 3 2 5 4
MediaWiki 5 5 3 4 5
Word Press 5 5 2 4 4
Serendipity 4 4 5 4 5

Vitality refers to how much of a community the project has attracted, how committed those people are to the project, and how active the project appears to be.

Stability refers to the maturity of the project, how often security vulnerabilities have been discovered, and how much pain it is to configure or update.

Usability refers to how polished the interface is, and how much technical understanding is necessary to learn and use the system effectively. Usability scores are lower because, let's face it, even the best systems could be easier to use.

Features refer to the availability of modules or packages that extend functionality of the system, or unique architecture or design advantages of a project.

The final mark ranks the project against other projects in its category. All of these are excellent projects, because we've pre-selected the applications we like and deploy regularly.

Next month we'll get more into RSS and the future of Internet-based media.

Freelock News

Here at Freelock Computing, we've been hard at work creating systems for managing the new business that's starting to roll in. We just hooked up our invoicing system to allow our customers to pay through Paypal, and we're working on a project/task management system that will help us keep better track of each customer's projects, and more accurately track and report our hours..

On the hosting side, we've added some plug-ins to the Squirrelmail system to allow our users to turn on vacation messages and pre-sort mail into different folders on the the server, before it ever hits your inbox. Our spam system seems to be getting ever more effective, too, and the anti-virus filter has been catching hundreds of viruses for everyone on our email server. Even if you don't use Squirrelmail regularly, you can still take advantage of these features to better manage your incoming mail, change your password, or let people know you're out of town.

We're starting to prepare for some server and router upgrades, to keep up with the growing demand. One measure we're considering for our email servers is to implement "greylisting." What this does is introduce a delay before accepting an email from a new domain. Basically, when a spammer or somebody who hasn't emailed you before sends a message, my server would respond saying "try back in 5 minutes." All legitimate mail servers try again, either 5 minutes or an hour later. Most spam software never tries again. This measure alone effectively block 90% of all incoming spam, although it does delay new mail.

Stay tuned for more about these and other exciting developments!

About Freelock Computing

We provide technology strategy and implementation for our partners at a low monthly rate. We regularly work with financial systems, sales management systems, document management systems, scheduling and project management systems, and secure remote access solutions. We provide custom development services and superior documentation. If you know any small or growing businesses who need a technology partner, send them our way!

Until next time,
John Locke
Manager, Freelock, LLC

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